TrackOurTeam is about Sports Team Management Software. It is NOT about advertising. TrackOurTeam is about FREE CUSTOMIZATION, not just the basic. TrackOurTeam want to be a member of your team.
In addition, we don't like other products on the market requiring the user to do so much work. They may give you a basic field or two or ten but they require you to design the rest of your system yourself.
Finally we do not like the lack of quality support. For this reason we have developed a whole list of training videos which are available on our support page. You can also actually talk to a live support person. If you send an e-mail to support it is automatically sent to everyone associated with the support department. We want to serve you and do exactly what we said on our homepage. We want to put more FUN back in sports.
The Player/Coach module is used to keep a list of the people associated with your team. This module includes all necessary fields for contact information for players and coaches and parents but also uniform information, medical permissions and much more. We believe here at TrackOurTeam we need to do anything we can to make life easier for not just coaches and players but parents also. For this reason we have included the capability to list up to four separate parents for each player on the team. We keep all contact information and have the ability to e-mail as well is text any person in the file.
This module allows you to keep a record of all checks and deposits into your team bank account. Is fully integrated with the Team Budget Module. It is also fully integrated with our Fundraiser Module. when entering a check for a team expense you automatically have the ability to have the expense update player accounts instantaneously. A grid appears and you can simply check the players you want included. In fact, the grid appears with all players selected and you can simply uncheck the players you do not want to participate in the expense.
Because the Checkbook Module is fully integrated with fundraisers, the income from fundraisers is automatically applied to player accounts who participated in the fundraiser.
You can also enter individual items for players. In this process you can indicate whether the check of the deposit you're making is associated not only with a specific player but also indicate whether the income or expenses associated with the team budget.
Another unique feature is you have the ability to reconcile your checkbook from within the system. Therefore there is no need to have some other program to do so.
Player statements are such an important part of any team. For this reason, player statements are automatically e-mailed to not only the player, but any parents which are selected to receive statements via e-mail. What this means to a parent is that they no longer have to worry about receiving their statement. A future enhancement to our system will be the ability for parents to go online and pay their child's balance. The coach also has the ability to simply print statements if desired.
The Fundraiser Module is designed to keep track of fundraisers for your team. While it is a simple module to use, is a very important module within the system. You can add as many fundraisers as you want and include such information as who is in charge, how to contact them. What type of fundraiser it is, the location, date, and time as well as special instructions.
The coach can then select the players who participate in the fundraiser. The fundraiser module is fully integrated into the team checkbook. So when an income or expense for the fundraiser is recorded in the checkbook and automatically updates the ledgers for any players who participate in the fundraiser.
The Practice Schedule Module allows the coach to set up practices for your team. One nice feature about the practice schedule module is a master list of the places your team practices. Therefore, you do not have to type in the location every time you add a practice. When the information on your practice is saved the system automatically e-mails and or text messages the players, coaches, trainers, school administrators, and school transportation department associated with that player. If there are changes made in the practice schedule the system automatically notifies everyone via e-mail and/or text message.
The Game Schedule Module allows the coach to set up games for your team. One nice feature about the game schedule module is a master list of the places your team has games. Therefore, you do not have to type in the location every time you add a game. When the information on your game is saved the system automatically e-mails and or text messages the players, coaches, trainers, school administrators, and school transportation department associated with that player. If there are changes made in the game schedule the system automatically notifies everyone via e-mail and/or text message.
Email and Text Communication
Communication is one of the most important modules in TrackOurTeam. The communication module includes two types of communication. E-mail is the first type of communication. The coach can select who he wants the e-mail to go to including any combination of coaches, trainers, transportation department, administrative department, parents, and of course players. The coach is able to then simply enter a subject and the body of the text. When the record is saved it is automatically e-mailed to all those individuals.
The second part of the communication module is text messages. If the coach simply wants to send a text message all he has to do is select any combination of coaches, trainers, Transportation Department administrated department, parents, and players. The coach simply then enters the text message and click send. Text messages are only sent to those individuals where it is indicated in their contact information a desire to receive text messages.
A record of all e-mails and all text messages is automatically saved in the system. This allows the coach to be able to refer back to them at any time.
The Season Budget Module is one of the most important modules within TrackOurTeam. This module allows the coach to estimate what the expenses will be for the season. It also allows the coach to estimate what donations might be received. The Season Budget Module is fully integrated with the team checkbook. If the coach pays a portion of an expense the system automatically updates a total for that budget item and calculates the actual cost for each team member as compared to the original budgeted cost.
When statements are printed for players there are separate sections for budget related charges and payments and a section for no budget related player charges and payments. The statements are completely itemized and have a full audit trail behind them.
The coach has the ability to compare budget estimates with actual cost. In addition budgets can be kept on a seasonal basis allowing a coach to compare last season's budget and actual expenses as he or she prepares for a new season for the team.
If your team holds special events like summer camps the Special Events Module allows you to manage those events. For example, if your team plays basketball, you may hold basketball camps during the summer. The Special Events Module allows you to keep a list of all information related to your camp. This module allows you to do it everything the regular team module does including participant information, scheduling, billing, and much more.
Does your team have a booster club? If you do, the Booster Club Module is for you. Is an easy module to use and simply keeps track of all the members of your booster club. You can also keep a list of booster club or team sponsors. The Booster Club Module also has the ability to send letters, e-mails, and text messages allowing fast easy communication with individuals associated with the booster club.M
Managing any team takes time. The Master Tables Module speed set the process of any data entry because it allows the coach to not have to type in the same practice location every time, a players position, a player status, who are the teams in your league, which uniform to wear, what schools you play, and any other information which can be In a predesigned list. This module simply makes data entry faster which reduces the amount of time you have to utilize to manage the team.
The Eligibility Module is designed for teams who are associated with school systems. There are two types of eligibility. These include academic and nonacademic eligibility statuses. If your team is associated with the school, the player file can be directly connected to the Eligibility Module. A list of each class and each teacher can be entered for a player. Yes, there is a master table to include a list of all teachers and classes associated with the school. If a teacher gives a student a D, an e-mail is automatically sent to all coaches associated with the players team as well as the players parents, school counselors, and other teachers associated with the player. This notification tells the recipient a player it is on the verge of becoming ineligible. If a player receives an F, and therefore becomes ineligible an e-mail is automatically sent to the same list of recipients. This is such an important part of TrackOurTeam.
This module is such an important part of the system because while we want our children to enjoy the sport. We also want to know what's going on with their grades and therefore eligibility. Knowing our child is on the verge of becoming ineligible gives us a "Heads Up" that there could be other issues going on which need to be addressed.
The second type of eligibility is nonacademic. All of the notification occurs in the same way. If a player becomes ineligible as a result of a non-academic issue a school administrator or coach can simply record the date and reason of non-academic ineligibility and notifications are e-mailed as designed in the system.
TrackOurTeam.com also tracks team statistics. Statistics are an important part of any sport. Our statistics module is under development.
Another important part of the Statistics Module is the ability to track a players entire career related to their sport. TrackOurTeam.com assigns a unique number to each player in our system. Therefore it is possible to track this to statistics from when the player starts playing T ball all the way through their high school and college career. Statistics reports can then be printed for any player on file in the system. This is an important part of the recruiting process for players seeking scholarships from colleges and universities as well as professional teams.
TrackOurTeam.com is in the process of developing customized websites for each team using our software. If you are a coach, player, or parent, you will be able to login to your team's website to view game and practice schedules check certain statistics, and do things like pay your bill. If you are coach, you will also be able to go to the website and communicate with the players, parents, and your coaching staff.
Is your team part of a league? We can also provide you with league related services including scheduling, wins/losses, scores, and statistics.
In summary, our team here it TrackOurTeam.com has a sincere desire to do everything we can to put more fun back into the game your team is playing. If you have any suggestions or enhancements you think would be beneficial we want to hear from you. Please do so on our contact page. Thank you for taking the time to review the modules available to your team.
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